---
title: Overview of the Timeline page
description: The Timeline page in Toggl shows scheduled tasks across days, weeks and months, grouped by people, projects, tags or teams, with each person’s capacity, time off and holidays. Learn what’s on the page, who can use it, and which plan includes each part.
---
[Skip to content](https://docs.toggl.com/overview-of-the-timeline-page#main-content)
English
Show submenu for translations
[](https://docs.toggl.com/?hsLang=en)
Open main navigation
Close main navigation
- English
Show submenu for translations
- [Go to Toggl](https://focus.toggl.com/)
[Go to Toggl](https://focus.toggl.com/)
How can we help you?
- There are no suggestions because the search field is empty.
1. [Toggl 2.0 Knowledge Base](https://docs.toggl.com/?hsLang=en)
2. [Using Toggl, page by page](https://docs.toggl.com/using-toggl-page-by-page?hsLang=en)
# Overview of the Timeline page
## This guide is for managers, admins and team members who plan work in Toggl. It explains each part of the Timeline page: the grouping options, filters, zoom levels, the capacity control, the Unplanned tasks panel, and how tasks, time off and calendar events appear in each lane. By the end you will know how to read the Timeline, how to schedule and move work on it, and what your role and plan let you do.
The Timeline page shows dated tasks on a calendar so you can see who is working on what, and when, and whether they have time for more. Open **Timeline** in the sidebar, under **Plan**. It is on the web and desktop apps. The mobile app doesn’t have a Timeline page. Guests don’t see the Timeline page, but they can open the **Timeline** tab inside projects they’re invited to, in read-only mode. Older Toggl 2.0 guides call this page the “Timeline view”.
Every paid plan includes the Timeline with unlimited views.
Only tasks with a start and end date appear on the Timeline. Tasks without dates wait in the **Unplanned tasks** panel until you drag them onto a lane.
### What’s on the page
| Element | What it shows or does | Learn more |
| --- | --- | --- |
| **Grouping picker** | The dropdown at the top left shows the current grouping. Open it to switch between **People**, **Projects**, **Tags** and **Teams** (listed under **Defaults**), or to open one of your **Saved views**. Toggl remembers the last grouping you used in each workspace. | [Saved views in Toggl](https://docs.toggl.com/saved-views-in-toggl?hsLang=en) |
| **Filters** | Narrow the Timeline by member, team, member tag, project, client, status, priority, tag, privacy, task custom fields or member custom fields. Filters stay applied when you switch grouping. | — |
| **Sort by** | Sort lanes by **Name**, **A → Z** or **Z → A**. | — |
| **Capacity** | Choose the period that the capacity figures cover: **Auto** (follows the zoom level), **This week**, **Next week**, **Last week**, **This month**, **Next month**, **Last month** or **Off**. Not shown in the Tags grouping. | How capacity is calculated |
| **Today** and arrows | **Today** jumps back to the current date (it appears when today is out of view). The arrows move backward and forward. | — |
| **Zoom** | Choose **Days**, **Weeks**, **Months**, **Quarters** or **Years**, or use the **–** and **+** buttons. The default is **Weeks**. | — |
| **Display preferences** (cog icon) | Set **Density** to **Compact** or **Spacious**. Turn **Calendar events**, **Show drafts**, **Task statuses**, **Milestones**, **Weekends** and **Block background color** on or off. | [Draft projects](https://docs.toggl.com/draft-projects?hsLang=en) |
| **Side panel** | Opens the **Unplanned tasks** panel: tasks with no dates, ready to drag onto the Timeline. Not available at the **Years** zoom level. | [Tasks in Toggl](https://docs.toggl.com/tasks-in-toggl-2-0?hsLang=en) |
| **Add button** | Top right. Its label follows the grouping: **Add member** (People, organization admins only), **Add project** (Projects) or **Add tag** (Tags). | [Overview of the Members page](https://docs.toggl.com/overview-of-the-members-page?hsLang=en) |
| **Lanes** | One row per person, project, tag or team, with task bars across the dates they’re scheduled. Work with no assignee sits in a **No assignee** row. In the Projects grouping, tasks with no project sit in a **No project** group. | — |
| **Capacity readout** | In People and Teams grouping, each person shows hours **free** or **over** for the capacity period. At the top left, a summary shows how many people are available, for example **1/2 available this week**. | How capacity is calculated |
| **Time off and holidays** | Time off shows as a hatched band on the person’s lane. Hover it for the dates, the day count, and whether it’s **Pending** or **Approved**. Public holidays appear on the lane too. | [Availability settings](https://docs.toggl.com/availability-settings-time-off-work-hours-and-public-holidays?hsLang=en) |
| **Calendar events** | If a person has connected Google or Outlook Calendar, their events show as an **Events** count on their lane and reduce their capacity. | [Connect your Google or Outlook calendar](https://docs.toggl.com/managing-calendar-events?hsLang=en) |
| **Milestones** | Key dates shown across the top of the Timeline. Hover the date header and click the **Add milestone** marker to add one. | — |
**Groupings at a glance**
| Grouping | What each lane is | Plans |
| --- | --- | --- |
| **People** | One lane per person, with their tasks and capacity. The default. | All plans |
| **Projects** | One collapsible group per project. Expand it to see a row for each person with scheduled work on it, plus a **No assignee** row. Up to 25 project groups can be expanded at once. | Starter and above |
| **Tags** | One lane per tag. Tasks without a tag don’t appear in this grouping. | Starter and above |
| **Teams** | One group per team with a combined capacity figure, and a **No team** group for people outside any team. | Capacity Management add-on |
Inside a project, the **Timeline** tab offers People and Tags (and Teams with the add-on), but not Projects, because the view is already limited to that project.
### What you can do here
- **Schedule unplanned work.** Open the side panel and drag a task from **Unplanned tasks** onto a lane and date.
- **Create a task on the Timeline.** Click an empty spot in a lane, or drag across the dates you want, then type a task name.
- **Move, stretch or shorten a task.** Drag a task bar to new dates, or drag its edges to change the start or end date. Hold **Alt** while dragging to duplicate it.
- **Reassign work.** Drag a task from one person’s row to another. In the Projects grouping, you can only drop it on another row in the same project group.
- **Change project dates.** In the Projects grouping, drag either edge of a project’s duration bar to change its start or end date. This doesn’t move its tasks.
- **Edit several tasks at once.** Hold **Shift** and drag across tasks to select them, then move them together.
- **Use the task menu.** Right-click a task to add an assignee or project, **Duplicate** it, **Share task**, **Remove dates** (send it back to Unplanned tasks), or remove it from the lane.
- **Avoid double-booking.** If you schedule a task over someone’s time off, a **Time-Off Conflict** message asks you to confirm. Choose **Schedule anyway** or **Cancel**.
- **Save a layout you reuse.** Save the grouping, filters, sort and display options as a saved view, and pin it to **Favorites**.
If keyboard shortcuts are on, press **T** for today, **D**, **W**, **M**, **Q** or **Y** to change zoom, **+** and **–** to zoom in and out, and **L** to show or hide the side panel. See [Shortcuts in Toggl](https://docs.toggl.com/toggl-2-0-shortcuts?hsLang=en).
### Who can do what
What you can do on the Timeline depends on your role (see [User roles in Toggl](https://docs.toggl.com/user-roles-in-toggl?hsLang=en)) and your plan.
| Action | Who can do it |
| --- | --- |
| Open the Timeline page | Every role except Guest. Guests can view the Timeline tab of projects they’re invited to, but can’t change anything. |
| Create, move, resize and delete your own tasks | Roles that can manage tasks: Organization Admin, Tool Admin, Manager and Member. Time Trackers can view the Timeline but not change tasks. |
| Create, move or edit tasks on a teammate’s row | The same roles, on Starter and above. On the Free plan, teammates’ rows are marked **View only**: you can work on your own row and the **No assignee** row. |
| Change a project’s dates from its duration bar | Roles that can manage projects |
| Add milestones | Roles that can manage milestones, on Starter and above |
| Add members from the Timeline | Organization Admins and Owners |
| See your own capacity | Everyone who can open the Timeline |
| See teammates’ capacity | Starter and above, for roles that can view capacity. |
| Group by Projects or Tags | Starter and above |
| Filter by member, team or member tag | Starter and above |
| Group by Teams, show drafts, and see capacity beyond this week and this month | Capacity Management add-on |
| See the time-off policy name and pending status | People who can manage time off. Everyone else sees a generic **Time off** label. |
### Common questions
#### Why isn’t my task showing on the Timeline?
A task needs both a start and an end date that fall inside the dates you’re looking at. Tasks without dates are in the **Unplanned tasks** side panel. If the task has dates, check your filters. In the Tags grouping, the task also needs a tag. See Task not showing on the Timeline.
#### Why can’t I move or edit a teammate’s task?
On the Free plan, you can only change tasks on your own row and the **No assignee** row. Teammates’ rows are marked **View only**. Editing teammates’ tasks is included on Starter and above. If you’re on a paid plan and still can’t edit, your role may not include managing tasks. Ask your admin.
#### Why can’t I group by Projects, Tags or Teams?
Grouping by Projects or Tags is on Starter and above. Grouping by Teams needs the [Capacity Management add-on](https://docs.toggl.com/capacity-management-add-on?hsLang=en). Locked options show a star. If you’re inside a project’s Timeline tab, Projects isn’t offered because the view is already limited to one project. Open **Timeline** in the sidebar to group across projects.
#### Why does capacity show only for me, or not at all, for some periods?
On the Free plan, you see only your own capacity. On Starter and above, you see your teammates’ capacity for this week and this month, depending on your role. Other periods (next or last week, next or last month, and **Auto** at the Quarters or Years zoom) need the Capacity Management add-on. If the **Capacity** control is set to **Off**, no capacity is shown. To find out what reduces someone’s capacity, see How capacity is calculated.
**Next step:** [Overview of the Members page](https://docs.toggl.com/overview-of-the-members-page?hsLang=en)
- [Getting started](https://docs.toggl.com/getting-started?hsLang=en#main-content)
- [Quickstart Guides](https://docs.toggl.com/getting-started?hsLang=en#quickstart-guides)
- [Set up your Workspace](https://docs.toggl.com/getting-started?hsLang=en#set-up-your-workspace)
- [Toggl Guides for Toggl Track and Toggl Plan users](https://docs.toggl.com/getting-started?hsLang=en#toggl-guides-for-toggl-track-and-toggl-plan-users)
- [Using Toggl, page by page](https://docs.toggl.com/using-toggl-page-by-page?hsLang=en#main-content)
- [Timer](https://docs.toggl.com/using-toggl-page-by-page?hsLang=en#timer)
- [Features](https://docs.toggl.com/features?hsLang=en#main-content)
- [Single Sign On](https://docs.toggl.com/features?hsLang=en#single-sign-on)
- [Analyze](https://docs.toggl.com/features?hsLang=en#analyze)
- [Time Off](https://docs.toggl.com/features?hsLang=en#time-off)
- [Settings](https://docs.toggl.com/features?hsLang=en#settings)
- [Toggl Apps](https://docs.toggl.com/toggl-apps?hsLang=en#main-content)
- [Desktop](https://docs.toggl.com/toggl-apps?hsLang=en#desktop)
- [Browser Extension](https://docs.toggl.com/toggl-apps?hsLang=en#browser-extension)
- [Account & Billing](https://docs.toggl.com/account-billing?hsLang=en)
- [API & Integrations](https://docs.toggl.com/api-integrations?hsLang=en)
- [Troubleshooting & FAQs](https://docs.toggl.com/troubleshooting-faqs?hsLang=en#main-content)
- [My Toggl Acount](https://docs.toggl.com/troubleshooting-faqs?hsLang=en#my-toggl-acount)
- [Members](https://docs.toggl.com/troubleshooting-faqs?hsLang=en#members)
Copyright © 2026. Toggl. [Privacy Policy](https://toggl.com/legal/focus/privacy/)