Planned vs logged time in Toggl’s calendar

Planned time represents your intended schedule. Logged time records the work you actually completed. In Toggl, both can appear on the same calendar entry, but regular report and timesheet totals use the logged time.

Where to find planned and logged time

On the web or desktop app:

Open Track → Timer.
Select Calendar or Split from the view switcher.
Use Split to display logged and planned time side by side.

The day headings and the bar above the calendar total logged and planned time separately. On a public holiday, the day heading still shows that day’s logged total, and a day that has only planned time shows its planned total instead of a dash. In the standard Calendar view, matching planned and logged time may be combined into one tile labelled Planned and logged.

The Timer page is available on all plans to members who can manage their own time entries. Guests cannot use the Timer page.

What is the difference?

	Planned time	Logged time
Purpose	Shows what you intend to work on	Records what you actually worked on
Where it comes from	A plan you create, a task placed on the calendar or a connected calendar event	A running timer, a manually entered time log or a plan you convert using Log time
Reports	Appears separately in planning and forecasting views	Counts toward tracked-time reports and timesheets
Can it change independently?	Yes	Yes

A single entry can contain both planned and logged time. Changing the actual logged duration does not automatically rewrite the original plan.

Add planned or logged time

When you drag a task onto the calendar, Toggl plans the time left: the task’s total estimate minus logged time, rounded to 15 minutes. The block is at least 15 minutes and never longer than the full estimate. If nothing is logged, it plans the full estimate. If the estimate is already used up, it plans the full estimate again. Tasks without an estimate use your default planned time length (see Default length for tasks without an estimate below). The four-hour block limit still applies.

The same rule applies when you select Add planned time in the task editor. A task with an estimate plans its full estimate or remaining estimate; a task without one uses your default planned time length.

Daily estimates are not reduced by logged time, and each recurring task occurrence starts fresh. Logged time includes everyone’s entries when you can view all users’ time; otherwise it uses only your own. A running timer counts after you stop it.

Toggl only shortens the block. It keeps the full duration if the gap is under 15 minutes or shorter than half the block, if there is no later item, or if the next item is on the following day. Moving the task to open space restores the full duration. A shortened block can end off the quarter hour to match the next item.

Click or drag across an empty period in the calendar.
Add a task or description and any available project, tag or billable details.
Use the Plan row and select Plan time to create planned time.
Use the Log row and select Log time to create logged time.

In Split, the column where you create or drop the entry determines whether you start with planned or logged time.

Default length for tasks without an estimate

To choose how much time Toggl plans for a task without an estimate, go to Settings → Preferences → Calendar → Planned time length for tasks without an estimate and pick a length from 15 minutes to 4 hours. It applies when you drag a task onto the calendar and when you add planned time from the task editor. The setting is personal and follows you across devices. Choosing 1 hour returns to the original default.

Tasks with an estimate still plan their estimate, up to four hours, and a block still shortens to end at the next item as described above.

Suggested default: if you resize planned time to the same length three times in a week, a small card on that block offers it as your default, for example Plan 30m by default? Select Set as default to save it or Not now to dismiss it. The card can also suggest a new length if you already have a default but keep resizing to something else.

The card appears once per organization, and Not now is final. You can still change the length in Preferences at any time.
Only resizing planned time counts. Moving a block or resizing a time log does not.

Turn planned time into logged time

Open a planned calendar entry.
Select Log time.
If a required field is missing, Toggl opens it for you. Fill it in, then click away to save.

You can change the description, task or other details before you select Log time. Your changes and the logged time are saved together when you click away.

Toggl copies the planned start time and duration to the logged side of the entry. The original plan remains, allowing you to compare it with the result.

If the work started later or took a different amount of time, open the logged side and edit its date, start time, end time or duration. Click away or press Enter to save. This does not mark the related task as complete.

Drag planned time into logged time in Split view

In Split view, you can drag a planned task block from the planned column into the logged column. Toggl logs the time where you drop it, at any time or on any day, and the original plan stays where it was.

To record another work session, drag the same plan across again. The first drop logs the plan; later drops create additional time logs on the same task. Each session counts toward the task, so logged time can end up higher than planned time. Right-clicking the plan and choosing Log time still logs it at its planned time.

The block goes back without saving if a required field, such as project or tags, is missing, or if the day is in a locked timesheet period.

Connected Google and Outlook events are different: they stay fixed when you drag them, and Log time records them once. Open the event and select Log time instead.

Saving and undoing changes

Calendar entries save when you close them, whether you’re creating an entry or editing one. There is no Save button.

To save: make your changes, then click anywhere outside the entry, press Enter, press Esc, or select X. A start or end time you’ve typed is saved even if you click straight out of the field.
To undo: press Command+Z on macOS or Ctrl+Z on Windows to restore a moved time log or undo changes to its time, description, or billable status. Project, task, and tag changes save when you close the editor but cannot be undone. If someone else changed the time log first, Toggl explains that it changed and cannot be undone.
If a required field is missing: the entry stays open, the missing field (project, task, tags or description) opens for you, and a message names what’s missing. Fill it in and close the entry to save.

Entries created before your workspace made a field required can still be edited without filling in that field.

Beta: Save-on-close and editing Undo are currently in Beta and available on all plans.

The browser extension still has a Save button in its calendar.

How connected calendar events behave

Events from a connected external calendar appear as planned time. Changes you make in Google Calendar or Outlook show up in Toggl within about 3 minutes. Toggl checks for changes when you open the calendar or return to the tab.

Opening an event and selecting Log time creates logged time using the event’s title and scheduled duration. Calendar categorization rules may also assign the matching task, project, tags or billable status.

Logging an event manually does not remove its planned time. If auto-track is on, eligible events are logged after they begin. To turn it on or off for every calendar at once, use Auto-track time from all enabled calendars in Settings → Connected calendars.

If you hide a connected calendar in Settings → Connected calendars, its planned events disappear from the calendar, including past ones, and no longer count toward the planned totals there. Time you logged from those events stays. Turn the calendar back on to see its planned events again.

Does planned time count in reports?

Standard tracked-time reports and timesheets use logged time. Reports that support planning or forecasting can display planned or scheduled work as a separate layer, but it does not replace the actual time log.

Why do I see only one calendar tile?

When the planned and logged start times and durations match exactly, the standard calendar can combine them into one Planned and logged tile. Select Split to see the two sides separately.

Can I delete only the planned or logged part?

Yes. When an entry contains both, deleting one side leaves the other in place. Check the confirmation message before deleting: Delete planned and logged time removes both.

On the timesheet, deleting a row removes only the logged time. Any planned time on those entries stays. To bring the logged time back, select Undo in the message or press Ctrl+Z (⌘Z on Mac).