---
title: Project Fixed Fees
description: Project fixed fees in Toggl 2.0
---

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# Project Fixed Fees

## This guide explains what fixed fees are in Toggl and how to use them for budget-based projects. It covers why fixed fees are useful, how to add one during project creation or on an existing project, and where fixed fee data appears — including the project list view and Summary Report — to help teams monitor profitability and catch budget overruns early.

### What are Fixed Fees?

Fixed fees allow you to define the budget a client is expected to pay for a project. This is especially useful when projects aren’t billed purely on an hourly basis — instead, a set amount is agreed upon upfront with the client.

Fixed fees give you a clear way to track whether your team’s logged time and billable rates are staying within the agreed client budget, helping you monitor project profitability at a glance.

 

### Why Use Fixed Fees?

Toggl supports two common project payment structures:

- **Hourly/billable rate projects** — time is tracked and billed based on logged hours
- **Budget-based projects** — the client pays a fixed, pre-agreed amount

For budget-based projects, fixed fees let you:

- **Communicate client budget expectations** clearly within the project
- **Compare the fixed fee against billable calculations** (based on logged time and billable rates) side by side in reports
- **Monitor project profitability** and catch budget overruns early

### How to Set Up a Fixed Fee

There are two ways to add a fixed fee to a project:

#### <https://community.toggl.com/t/project-fixed-fees-in-toggl-focus/4449#p-8995-option-1-during-project-creation-4>Option 1: During Project Creation

1. Click **Add Project** to open the project creation modal
2. Locate the **Fixed Fee** field within the modal
3. Enter the agreed client budget amount and any other important details
4. Complete the rest of the project setup and save
   
   <iframe data-hsv-src="https://play.hubspotvideo.com/v/21421994/id/214569931806" referrerpolicy="origin" sandbox="allow-forms allow-scripts allow-same-origin allow-popups" allow="autoplay; fullscreen;" style="position: absolute !important; width: 100% !important; height: 100% !important; left: 0; top: 0; border: 0 none; pointer-events: initial" title="HubSpot Video" loading="lazy" data-hsv-id="214569931806" data-hsv-style="" data-hsv-width="1152" data-hsv-height="720" data-hsv-autoplay="false" data-hsv-loop="false" data-hsv-muted="false" data-hsv-hidden-controls="false" data-hsv-full-width="false"></iframe>

#### Option 2: On an Existing Project

1. Open the project from your project list
2. Scroll to the **bottom right** of the project view
3. Click the **Fixed Fee toggle** to expand it
4. Enter the fixed fee amount and save
   
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### Monitoring Fixed Fees

Once a fixed fee is set, it will appear in the Project list view; see the fixed fee at a glance alongside other project details:

![project list fixed fee](https://docs.toggl.com/hs-fs/hubfs/Knowledge%20Base%20Import/project%20list%20fixed%20fee-1.png?width=670&height=338&name=project%20list%20fixed%20fee-1.png)

**Note:** Currently, the fixed fee is compared only against billable rate calculations (based on logged time). Additional comparison options may be available in future updates.

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