---
title: Saved views in Toggl
description: How saved views work in Toggl — save, update, pin, and copy links to filters, grouping, sort, and layout across tasks, projects, Timeline, and reports.
---
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# Saved views in Toggl
## Saved views store the filters, grouping, sort, date range and layout on a page, so you can reopen that exact setup without rebuilding it. This article covers how to save, update, discard and close a view, what happens to unsaved changes, and which pages remember the view you last used.
A saved view remembers the filters, grouping, sort, date range, and layout you set on a page, so you can reopen that exact cut of the data without rebuilding it. Saved views are personal — each member creates their own, in the workspace they’re working in — and you can pin any of them to Favorites in the sidebar for one-click access.
This article covers every kind of saved view in Toggl: tasks, projects, Timeline, and reports. Sharing a report with someone in your workspace, or publishing a link anyone can open, is a separate step, covered in [Sharing reports](https://docs.toggl.com/sharing-reports?hsLang=en).
### **How to save a view**
The same control is used on every page that supports saved views.
1. Open the page and set it up the way you want it: filters, grouping, sort, date range, and any layout options on that page.
2. As soon as the page differs from its default, a **Save** button appears next to the view picker. If nothing has changed, there is nothing to save and no Save button.
3. Click **Save**. With no view applied, this opens the dialog to create a view straight away.
4. Give the view a name and, if you like, an icon.
5. Save.
The picker now shows that name as the applied view.
Names have to be unique for you, per type of view — you can have a “This week” on Summary and another “This week” on Time Logs, but not two “This week” views on Summary.
Built-in presets (My tasks, Today, Summary, and so on) are not saved views. They are starting points. A saved view is one you created.
### **Update, discard, close, pin, copy or delete a view**
Once a saved view is applied, changing its filters, grouping, sort or columns marks it as changed (a small dot on the picker), and **Save** appears next to it. Click **Save** to choose:
- **Save to this view**: overwrite the saved view with what you see now. This can’t be undone. If the view is a shared report with fixed dates and you’ve switched it to a preset such as This week, Toggl warns you before saving that the shared report’s dates will start moving forward with the calendar.
- **Create new view…**: keep the original and save the new setup under a different name.
- **Discard changes**: go back to the view as it was saved.
To stop using a view, click the **×** next to its name. The page goes back to its default. The × only shows while the view has no unsaved changes; once it changes, Save takes its place.
If you leave a view with unsaved changes (by picking another view or a default, closing it, or going to another page), Toggl keeps your changes as a draft instead of discarding them. A view with a draft shows a dot in the list. Pick it again and your changes are back, with Save ready. Saving or discarding clears the draft, and deleting the view removes it. Drafts are kept in your browser.
Hover over a saved view in the picker (or open its ⋮ menu) to:
- *Pin to favorites* / *Unpin from favorites* — pinned views appear under Favorites in the left sidebar, above pinned projects. Pinning is per person.
- *Copy link* — copies a URL that opens this view. The link is for you; it does not share the view with anyone else.
- *Delete view*: removes the view. This can’t be undone. If you delete the view you’re on, the page goes back to its default. If you had shared that report, deleting the view also removes the share.
The picker lists only the views saved for the page you’re on. Inside a project, it lists only that project’s views. Views from other pages stay available from Favorites if you’ve pinned them. You can search the list. On a page where you haven’t saved a view yet, the picker shows “No saved views yet” with a short hint.
### **What a saved view remembers**
A saved view stores the setup of that page at the moment you saved it. Typical contents:
- Filters and grouping
- Sort order
- Date range (on reports and Timeline)
- Chart and column layout, where the page has them
- On the Projects list, column order, width, and visibility
- On reports, settings such as rounding, currency, zero-time rows, and “view in my time”
Two things are not stored:
- The current page of a table (pagination always starts over when you open the view)
- Aggregation filters on reports — the chips that hide rows by a total, such as “Total time \> 1h”. Those stay in the current session only, so they are not part of a saved view or a shared report.
Saved views do not change the underlying data. They only restore how you look at it.
### **Pages remember the view you last used**
An applied view survives a page reload, and each page remembers the view you last used there. Go back to Projects, Tasks, Board, Timeline or Reports from the sidebar and the same view opens again, with any unsaved changes.
Saved views work on Reports, Projects, Timeline, a project’s Timeline, Board and Tasks, and My tasks (list and board).
### **Task views**
On Tasks, the view picker includes built-in presets and any views you have saved. Presets:
- My tasks: tasks assigned to you
- Today: your tasks for today
- Upcoming: overdue and upcoming, grouped by date
- Unplanned: your tasks with no dates
- Done: your recently completed tasks
You can save a custom view from the list or the Board. A saved task view keeps filters, sort and grouping (for example: one client, grouped by assignee, sorted by priority).
Archived tasks are no longer in the picker. Use the **Archived** button in the header, next to search. The board is in the list/board switcher.
The same pattern works inside a project: open the project and save a view from its Tasks, Board, or Timeline tab. Those views are scoped to that project.
### **Project views**
On Projects, save a view of the project list: filters, grouping (for example by client), and the table’s column layout.
Open a project to save views of that project’s Tasks, Board, or Timeline, as above.
### **Timeline views**
On Timeline (under Plan), choose People, Projects, Tags or Teams in the **Group by** control next to Filters. The view picker lists only your saved views. A Timeline saved view keeps that grouping, along with filters and the rest of the Timeline setup. If you change the grouping while a view is applied, the view stays selected and is marked as changed, so you can use Save to this view to store the new grouping. Grouping by Projects or Tags needs Starter or above, and Teams needs the Capacity Management add-on. Locked options show a star.
A Timeline saved view does not change your tasks or projects. It only restores how the Timeline is organised.
### **Report views**
Each report type has its own saved views. Saving a Summary view does not create a Time Logs view, and the other way around.
You can save a view on:
- Summary
- Time Logs (equivalent to Detailed report in Toggl Track)
- Workload
- Utilization
- Profitability
- Time Off
Workload, Utilization, and Profitability follow their usual plan rules (Premium and Enterprise). Time Off follows the Time Off Management Add-on. You can only save a view of a report your plan and access level can open.
If you share the view, a preset period such as This week gives the shared report rolling dates, and a custom range keeps them fixed. See [Sharing reports.](https://docs.toggl.com/sharing-reports?hsLang=en)
Reports shared *with you* appear under Shared in the report switcher. Those are someone else’s views, not yours — you don’t edit them as saved views.
Clicking **Reports** in the sidebar reopens the last report you used in that workspace, with its filters, period and saved view. A link that already includes a period still opens Summary with that period. Reports shared with you are never the one that reopens.
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