Time Off Pro
This guide explains Time Off Pro — what it adds on top of the Time Off already included with your plan, how to start a trial or subscribe, who can do what, and how billing works.
Time Off in Toggl 2.0 lets you log your own days off — this is included by default on paid plans. Time Off Pro is a paid add-on that turns that personal log into a managed, team-wide system with approvals, balances, and policies.
Overview
Every Toggl 2.0 workspace on a paid plan includes a personal way to record your own time off by default — you can log it and see it on your own profile. Time Off Pro builds on top of that with the features a team actually needs to manage time off at scale:
- Approvals — requests can require sign-off from a manager or admin.
- Balances — track how much time off each person has accrued and used.
- Categories and policies — define time-off types (vacation, sick, parental, and so on), each with its own rules.
- Team time off — managers can view and approve time off for their team.
The module is org-wide: if your organization uses both Toggl Track and Toggl 2.0, one subscription covers Time Off in both.
Paid plan vs. Time Off Pro module: what's included
| Capability | Starter+ (no module) | Time Off Pro module |
|---|---|---|
| Log your own time off | Yes | Yes |
| See your own entries | Yes | Yes |
| Approval workflow | No | Yes |
| Balances (accrued / used) | No | Yes |
| Time-off categories and policies | No | Yes |
| View and approve your team's time off | No | Yes |
The free, personal view is included by default. Approvals, balances, categories, and team visibility are unlocked by the module.
Roles and permissions
What you can do with Time Off depends on your role. These permissions work the same way whether your organization uses Track, Toggl 2.0, or both.
| Role | What they can do |
|---|---|
| Owner / Admin | Full management: create and manage categories and policies, manage balances, approve or reject any request, view everyone's time off, and manage the Time Off Pro subscription and seat assignments. |
| Team Lead | Approve or reject requests from their own team. New requests are automatically routed to the requester's team lead(s). |
| Member | Request their own time off, view their own entries and balance, and view available categories. Can't approve requests or manage settings. |
Approving requests isn't limited to admins — a Team Lead can approve their own team's requests, and admins can approve anyone's. Without an assigned Time Off Pro seat, a member keeps the personal view included with their plan (Starter, Premium, or Enterprise) only — logging and viewing their own time off.
Getting Time Off Pro
There are two ways for an admin to turn on Time Off Pro:
1. Start a free 30-day trial
- No credit card required.
- The trial runs for 30 days.
- Each organization gets one trial across Toggl Track and Toggl 2.0. Once it's been used — even if it expired or was cancelled early — that organization can't start another.
- When the trial ends, the management features (approvals, balances, categories, team view) turn off. Everyone on a Starter, Premium, or Enterprise plan keeps the personal view included by default (Time Off isn't available on the Free plan).
- To get Time Off Pro back after a trial, you'll need to subscribe.
2. Subscribe
- An admin can add Time Off Pro as a paid add-on at any time.
- It appears as a separate line on your existing Toggl invoice — you won't receive a second bill.
- Your organization needs an active paid Toggl plan (or an active trial) to add Time Off Pro. If you're on the Free plan, you'll need to upgrade your core plan before you can subscribe to Time Off Pro. The 30-day Time Off Pro trial itself doesn't require a paid plan, but keeping Time Off Pro after the trial does.
Pricing and billing
- Per seat — you pay only for the users you assign to the module, not your whole organization.
- Annual billing is simply 12x the monthly price — there's no annual discount.
- Time Off Pro charges appear as a separate line item on your existing subscription invoice.
- If a user uses Time Off Pro in both Toggl Track and Toggl 2.0, you're billed once for that person.
Assigning seats: Subscribing to Time Off Pro gives your organization access to the module, but it doesn't automatically turn it on for every person. An admin assigns specific members to Time Off Pro from the admin console. Your bill is based on how many members are assigned — add someone and the charge goes up, remove them and it goes down.
Troubleshooting
I can't see any Time Off management features (approvals, balances, categories).
Your organization hasn't enabled Time Off Pro yet. Ask an admin to start a trial or subscribe.
I'm on the Free plan and don't see Time Off at all.
Time Off isn't available on the Free plan. Upgrade to a paid plan to get the individual view by default, or ask an admin about adding Time Off Pro for team features.
Some people can see approvals and balances, but I can't.
You likely haven't been assigned a seat yet. Ask an admin to assign you to Time Off Pro.
These features used to work, but stopped for everyone.
Your organization's trial probably ended without a subscription. An admin can subscribe to restore access — your personal time off log stays available either way, as long as you’re on a paid plan.
I don't see the option to start a trial.
Your organization has already used its one-time trial. You'll need to subscribe to get Time Off Pro.
Time Off Pro stopped working after a billing change.
The Time Off Pro subscription was likely cancelled. Re-subscribing restores it — cancelling Time Off Pro never affects your core Toggl plan.
I only see my own time off, nothing for my team.
That's expected without an assigned Time Off Pro seat — the personal view is included by default on paid plans, while team management requires Time Off Pro. Check with an admin that you're assigned and the organization is subscribed or trialing.