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Your Profile Settings in Toggl 

This article covers the full range of personal Toggl Account settings in Toggl — from profile details, appearance, and language, to API tokens, password/2FA, and account closure.

Manage your Profile Settings by going to this link. 

Toggl Account

Your Toggl Account settings apply across all of your organisations and Toggl tools, not just Toggl Focus. 

Personal Details

These details are shared across all of your Toggl tools and organisations.

  • Full name: Your display name shown to teammates.

  • Email: Your login email — click Change email to update it. A verification code will be sent to you to confirm the change. 

Appearance

Specify how Toggl tools will look on your device. The Theme dropdown currently allows:

  • System: Uses your system setting. 

  • Light

  • Dark

Country & Language

  • Country: Determines the national-holiday source when your organization’s Holiday calendar is set to Each member’s own country. It does not control your holidays when the organization uses One country for everyone.

  • Language: Toggl 2.0 will be translated into this language for you. 

API token

Your API token is a unique identifier used to authenticate you to Toggl via the API. Keep it private — sharing it gives others access to your account data. The token is masked by default, and the Expiry date field shows how long it is valid (e.g. 90 days). Click Generate to create a new token. Generating a new token immediately invalidates the previous one.



Password Actions

  • Two-Factor Authentication adds an extra layer of login security and shows as Disabled until configured.

  • Change Password lets you update your account password.

Account Actions

This section lets you manage your membership across organisations and workspaces. You can:

  • Leave a specific organisation 

  • Permanently Close Account.

⚠️ Closing your account is irreversible. Export any data you need before proceeding.

Preferences

Customize how Toggl 2.0 looks and behaves for you. 

Default page

Choose which page to show when you open Toggl 2.0. Your options are: 

  • Last Opened
  • My Time
  • Tasks
  • Board 
  • Timeline
  • Reports

 

 

Time Preferences

  • Account Timezone: Your local timezone.

Calendar

Customize the behavior of the Toggl 2.0 Calendar by enabling or disabling: 

  • Project color as planned time background

Language

Toggl 2.0 will be translated into this language for you. We currently support: German, English, Spanish, Estonian, French, Italian, Japanese, Portuguese (Brazil), Slovenian, Filipino, Chinese.


Time format

12-hour or 24-hour time format, a variety of duration formats to choose from and more.

  • Time display format 
  • Date display format
  • Duration display format 
  • Start week on — the first day of the week in the Week calendar view and in date pickers. It doesn't change the 5 Days view, which follows your working hours (see Working hours below).

Keyboard shortcuts

Choose whether you want to use keyboard shortcuts in Toggl 2.0.
 

Email notifications

Choose which reminder emails Toggl 2.0 sends you.

This is separate from the reminders admins can set up for a team — see Time Tracking Reminders and Project Alerts for those.

In-app notifications

Choose which updates appear in your notifications tray

  • Notify me about task assignments
  • Notify me when I'm added to projects
  • Notify me about in-app project alerts

Availability

Availability settings are scoped to a specific organisation. You can see which Organization by looking at the top-left corner of your screen. 

They communicate to your team when you are and aren't working.

Working hours

Set your regular schedule so the team knows your availability. There are three options:

  • Total weekly hours: Set a total number of hours per week
  • Total daily hours:
    • No schedule: Removes any working time restrictions.
    • Standard 8-hour schedule: Applies a preset 8-hour workday.
    • Custom schedule: Allows you to define your own unique hours for each day. Click + to add a new time block.

Once set, your non-working hours will appear greyed out on your calendar.

Your working days also decide what the 5 Days calendar view shows: Sunday to Thursday if you work Sundays and not Fridays, and Monday to Friday otherwise. See Availability Settings.

Time Off

On a paid plan you can record vacations, leave, and any other time away. Entries show on the Timeline and calendar for your team.

Click Request Time Off / Log time off to open the Time Off page, where you can add dates, see Who’s out this week, and open the holiday calendar. Existing entries show the date range and number of days. Click the ⋮ menu next to an entry to delete it.

With Time Off Pro, this is a request against a policy and balance, and may need approval. Without Time Off Pro, it is a date-based entry that reduces capacity.

 

Public Holidays

Your observed holidays come from your organization’s Holiday calendar. If the organization uses Each member’s own country, the country in Country & Language determines the national holidays shown. If it uses One country for everyone, the country selected by an organization admin applies instead. Under Availability, you can see the dates you observe, the dates you do not observe, and why each date applies. Holidays reduce available capacity and do not need a Time Off request. See Organizational Holiday Calendar.

Connected Calendars

Connect external calendars to privately view your events alongside your planned work. Events are visible only to you.

External calendar integrations

Click Add Google Calendar or Add Outlook Calendar and complete the sign-in flow to connect a calendar. Once connected, the account email appears in the list.

Click the downward chevron to expand the individual calendars where you can enable auto-tracking for it.

Click the ⋮ menu to Delete a calendar at any time.

Matching rules

Match calendar events by keyword to a task, project, tags or billable status. Rules apply across all your connected calendars. A rule can be saved without a task or project if it only sets tags or billable status. More here
 

Sign-in options

Enable or disable alternative sign-in methods for your account. Three options are available:

  • Google Sign In

  • Apple Sign In

  • Passkey Sign In. 

Each shows as Disabled until you connect it.