What are member-level custom fields?
Member-level custom fields let admins attach structured metadata to the people in your workspace: things like role, seniority, certifications, tool expertise, cost tier, or an employee ID. Once filled in, those values work as filters and group-by dimensions across Toggl 2.0, so resourcing questions like "who has NetSuite expertise, works in manufacturing, and has hours free next week?" become one filtered view instead of a spreadsheet next to Toggl.
Together with project-level and task-level custom fields, this completes custom fields across all three entities: the work, the tasks, and the people doing them.
⚡ Member-level custom fields are available on the Premium and Enterprise plans, in the webapp.
Who can use member custom fields?
Access is deliberately stricter than for project and task fields, because member fields can carry sensitive information:
- Workspace admins can create, edit, and delete field definitions, and edit any member's values.
- Workspace managers can view values, read-only.
- All other roles cannot see member field values anywhere in the product.
Per-field visibility settings are on the roadmap but not available in this release.
Field types
| Type | What it stores | Example |
|---|---|---|
| Select | One value from a predefined list | P&L category: CTI, CTM, OpEx, G&A |
| Multi-select | One or more values from a predefined list | Compliance labels |
| Text | Free-form text | Billing code, external reference ID |
| Number | Whole numbers | PO number, cost factor |
| Date | A single date | Review deadline |
| Checkbox | A true / false toggle | Client-approved |
| Members | A reference to a workspace member | Reviewer, engagement lead |
Members field options
When a field’s type is Members, two extra options appear when you create or edit it:
- Allow only one member: only one member can be picked in this field. If any task already has more than one member in the field, you have to remove the extra members before you can switch this on.
- Allow only specific members: only the members you choose can be picked. You can select people one by one, or select a team to add all of its current members at once. You need to choose at least one member. Example: an “Executive owner” field that only lists your leadership team and holds exactly one person.
Setting up member custom fields (admins)
- Open Settings
- Go to Custom fields.
- Click New member field
- Give the field a name, choose a type, and (for Select / Multi-select) add the list of options.
- Save.
Filling in values on a member
You can fill in values in three places:
- On the member details page
- Inline on the Members list
- For several members at once, with Set custom field in the Members page bulk actions
Fields without a value are simply blank; nothing is required by default.
Filtering, grouping, and reporting
- Members list: show any member field as a column via the column picker, and filter the list by its values. Member field filters can be combined with the Team, Role and Status filters. See Filtering members and managing teams on the Members page.
- Timeline / capacity: filter by member fields alongside the existing team and member-tag filters. The filter narrows both the roster and the rows, so capacity totals always match the filtered set.
- Reports: member fields work as filters on the Summary and Detailed reports. In the Summary report table you can add a member field as a column and use it to break down the data. Member fields are labelled “Field name (Member)” so they can’t be confused with project or task fields of the same name. CSV exports include any member-field columns you’ve made visible.
FAQ
Who can see the values I enter?
Workspace admins (edit) and workspace managers (read-only). No other role sees member field values anywhere.
Can I filter the Members list or Timeline by a checkbox field?
Not yet — checkbox fields and "is empty" can't be used as filters on the Members list and Timeline. Both work normally in Reports.
What happens to my reports if I change someone's value?
Reports apply a member's current field values to all of their historical time data, so changing a value re-groups that member's past entries under the new value.
What happens when someone is removed from the workspace?
Their field values are hidden immediately. If they're re-added, the values are restored.