Overview of the Reports page
This guide is for everyone who uses Toggl reports — members checking their own time, managers reviewing a team, and admins looking at the whole workspace. It describes the Reports page: the report switcher, the filters and date range every report shares, saved views, sharing, and export. By the end you will know which report to open for each question, what your role lets you see, and where to find the step-by-step for each report.
The Reports page is where you analyse tracked time. Open Reports in the sidebar, under Analyze. It is available on every plan, but which reports you see depends on your plan and your role. The page is on the web and desktop apps; the mobile app shows the Summary report only.
The page has one control bar at the top, shared by every report, and a report switcher on the left. Pick a report, set a date range, narrow it with filters, group the chart and table the way you want, then share or export the result.
The reports
| Report | What it shows | Plans | Learn more |
|---|---|---|---|
| Summary | Total logged hours, billable time and amount, and a breakdown by project, task, client or member for a period. | All plans | Summary report |
| Time logs | A line-by-line list of every time log. Filter, sort, bulk-edit and export it. | All plans | Time logs report |
| Utilization | How much of your team’s available capacity is spent on logged work, against a target. | Premium and Enterprise | Utilization report |
| Workload | Each person’s logged and scheduled time against their capacity, so you can see who is over or under. | Premium and Enterprise | Workload report |
| Profitability | Revenue, cost, profit and margin across your work, by client and project. | Premium and Enterprise | Profitability report |
| Time off | Worked hours versus leave, per member, for a period. Part of the Time Off Pro add-on. | Time Off Pro add-on | Time accounting report |
Reports that your plan or role doesn’t include show a grey star and an upgrade tooltip. On a trial, the report is reachable with a trial star.
What’s on the page
| Element | What it does | Learn more |
|---|---|---|
| Report switcher | Pick the report type. The tabs you see depend on your plan and role. | — |
| Date range | Set the period for every report on the page. Choose a preset or a custom range. | — |
| Filters | Narrow the report by member, client, project, task, tag, team, status, priority, billable status or description. Custom fields on Premium and Enterprise. | — |
| Grouping | Group the chart and table by project, client, member, task, tag, team or status. Two levels on the Summary report. | — |
| Chart | A bar or line chart of the report’s main metric. Switch metrics with the dropdown above the chart on the Summary report. | — |
| Breakdown table | A sortable table under the chart. On the Time logs report you can move, hide and show columns. | — |
| Cog settings | Per-report options — for example, hide weekends, switch the duration format, or turn forecast layers on or off. | Forecasting in reports |
| Currency | Convert mixed-currency reports into a single currency. | Workspace currency and currency switcher |
| Saved views | Save the filters, grouping, sort, date range and layout, and reopen them in one click. Pin a view to Favorites in the sidebar. | Saved views in Toggl |
| Share | Share a report with specific members, teams or the whole workspace. Recipients see the data through your permissions, not theirs. | Sharing reports internally |
| Export | Download the report as CSV or PDF. The Time off report exports both from its own controls. | Exporting reports |
What you can do here
- See where your time went — open the Summary report, set the period, and read the totals and breakdown.
- Review individual time logs — open the Time logs report to see, edit, bulk-edit or export every entry.
- Check team capacity — open Workload to see who is over or under their available hours.
- Measure utilization — open Utilization to compare logged time against available capacity and your target.
- Track profit — open Profitability to see revenue, cost, profit and margin by project or client.
- Review leave — open Time off to see worked hours versus leave for each member.
- Save a cut you reuse — save the filters, grouping and date range as a saved view, and pin it to the sidebar.
- Share a report — share with a member, team or the whole workspace. Recipients see exactly what you see.
- Export — download as CSV for a spreadsheet or PDF for a client.
More: Summary report, Time logs report, Utilization and Workload reports, Profitability report, Forecasting in reports, Rounding in reports, Saved views, Sharing reports internally.
Who can do what
| See | Who can see it |
|---|---|
| Your own time | Everyone who can open Reports |
| Your team’s time | Team leads |
| Your projects’ time | Project managers |
| Everyone’s time | Admins |
| Utilization, Workload and Profitability reports | Premium and Enterprise. Admins, team leads and project managers see other people’s data in them; members see only their own. |
| Time off report | Roles that can manage time off, with the Time Off Pro add-on |
A shared report overrides these rules: a recipient sees the data through the owner’s permissions, including report types they would not normally reach. See Sharing reports.
Common questions
Why can’t I see the Utilization, Workload or Profitability tab?
Those reports are on Premium and Enterprise. On a lower plan, the tab shows a grey star and an upgrade tooltip. On a trial, the tab is reachable with a trial star. If your plan includes the report and you still don’t see it, your role may not include the permission to view team-level data. Ask your admin.
Why does my report show different numbers from my colleague’s?
Reports follow your role. A member sees only their own time; a team lead sees their team’s; an admin sees everyone’s. If a report was shared with you, you see it through the owner’s permissions, not your own. See Sharing reports.
How do I put my logo on a PDF export?
Upload a logo once for the organization in Admin Settings → Organization. On the Free plan, PDF exports keep the Toggl logo and footer. See Custom logo and PDF watermark on report exports.
Can I round time in reports?
Yes. Set a rounding rule and interval in the report’s cog settings. See Rounding in reports.
Next step: Overview of the Projects page